White Glove Service including: Internal DQF Auditing, Assist with fixing errors, onboarding, On-Going 1:1 Consultations, FMCSA FAQ and Compliance Help

Our "Above and Beyond" Service

We become your sole representative on behalf of you for FMCSA Portal Updates, DOT Clearinghouse, and working closely with your MRO with the clinic of your choosing to submit documentation to the proper associations if you desire.

Allowing you to take a step back from recruiting and focus on what you do best.

White-Glove FMCSA Compliance Update

Time Per Employee: 2.5–4.5 Hours

1. Vehicle & Carrier Data Verification

Time: 30–45 minutes

DOT number and carrier profile verification

Power unit registration accuracy (VIN, plate, unit number)

State registration alignment

Insurance cross-check (MCS-90 / BMC-91 where applicable)

2. Driver File & Qualification Review (Truck-Specific Impact)

Time: 45–75 minutes

Assigned driver verification

CDL class and endorsements

Medical Examiner Certificate validation

Clearinghouse status confirmation

Annual MVR alignment

Expiration tracking setup

3. Vehicle Maintenance & Inspection Records

Time: 45–60 minutes

Preventative Maintenance schedule review

Annual DOT inspection verification

Repair and defect documentation

DVIR consistency and retention

Mileage and service interval accuracy

4. Hours of Service & ELD Alignment

Time: 30–45 minutes

ELD device registration confirmation

Driver-vehicle assignment accuracy

Log availability and retention validation

Supporting document reconciliation (fuel, tolls, BOLs)

5. Safety Measurement System (SMS) Review

Time: 15–30 minutes

BASIC scores impacted by the unit

Inspection and violation trends

Crash record correlation (if applicable)

Risk flag identification

6. Documentation Cleanup & Compliance Certification

Time: 20–30 minutes

File corrections and uploads

Expiration alerts configured

Compliance checklist completion

Internal audit notes logged

Yes, our services include updating files for new employees every time you bring them on. We also maintain all terminated driver files for a minimum of 5 years, even when FMCSA only requires 3 years - stored digitally and available if an audit is ever required.

We don’t promise that FMCSA won’t find issues — no one can. What we guarantee is that every file we manage is audit-ready, defensible, and supported. If FMCSA calls, we step in immediately and manage the process from start to finish.

1. Audit-Ready File Guarantee

Guarantee:
All records under SafeRoad CDL management will be:

Complete per applicable CFR

Properly retained

Consistent across files

Available within FMCSA timeframes

Remedy if breached:

Immediate corrective action at no cost

Written compliance explanation prepared for the investigator

2. Pre-Audit Rapid Response Guarantee

Guarantee:
Upon audit notice, SafeRoad CDL will:

Conduct a 48–72 hour internal mock audit

Identify exposure areas

Prepare a document production package

Deliver a compliance summary for management

3. Audit Representation & Support Guarantee

Guarantee:
SafeRoad CDL will:

Serve as the compliance liaison during the audit (Not Legal Representation)

Attend calls or virtual audits

Handle investigator requests related to managed records

Track requests and deadlines

4. Post-Audit Corrective Action Plan (CAP) Guarantee

Guarantee:
If violations are issued:

SafeRoad CDL prepares the Corrective Action Plan

Implements required policy, training, or documentation fixes

Provides proof of correction documentation